Campus Scheduling Services

Event services

About VCU and Richmond

As you plan your next event on campus, learn more about VCU and what makes Richmond, Va., an ideal place to host a gathering.

Our services include event logistics from booking meeting and event spaces to procuring audiovisual equipment and event security. We also work with external vendors and Facilities Management on services including equipment rentals, staging, setup and more. We take care of all details including:

Online Credit Card Payments

To make an online credit card payment for one of your events please click here.

-Input your six digit EMS Reservation ID number and your total amount due stated at the bottom of your invoice, and your email to proceed with making a payment.

-VCU & VCU Health System Departments enter the "Box Number" and zip code for the payment. DO NOT use the "PO Box Number" and University zip code.

Housing

We can arrange a room block for you at a nearby hotel. With multiple hotels in the area, we can assist in securing the best possible room rate for your group. 

For overnight summer conferences please email conferences@vcu.edu and the VCU Housing staff will assist you in booking on campus space in residence halls.

Parking

We work with VCU Parking and Transportation to provide visitor parking. Daily and hourly parking is available at the West Broad Street Parking DeckWest Cary Street Parking DeckWest Main Street Parking Deck and 8th Street Parking Deck. Our team will make parking arrangements and can even charter a bus for your event.

Dining

With central locations on campus, VCU’s dining centers provide easy access to retail food options within walking distance of your meeting location.

The Shafer Court Dining Center features all-you-can-eat buffets for breakfast, lunch and dinner. A wide selection of entrees is available for each meal, including vegetarian options.

VCU Dining Services extends every effort to accommodate special dining needs and requests with advance notification.

Catering

Whether you are hosting an elegant dinner, throwing a celebratory luau or merely providing a coffee break for your participants, VCU Catering can meet your needs.

VCU’s catering staff takes pride in offering an array of food and beverages designed to meet the needs of any conference. Options range from box lunches and picnics to buffets and plated meals. VCU Catering and our staff work hand-in-hand to create incredible menus and the perfect atmosphere for any conference.

All catering contracts arranged through us give you access to VCU’s experienced catering staff, including a seasoned executive chef, skilled servers, an artistic pastry chef and a dedicated catering manager.

Event sponsors may choose to use other caterers from the metro Richmond area. We have established strong relationships with many of Richmond’s finest and can gather bids for your catered function.

Marketing

Market your event through our many social media pages on Facebook, Twitter, Instagram, Pinterest, Snapchat, and LinkedIn.